Estimate Template for Catering
Professional catering estimate templates are essential for establishing credibility and winning clients in the competitive UK hospitality market. A well-structured estimate demonstrates your professionalism whilst clearly outlining costs, helping potential clients understand the value of your services and making it easier for them to say yes to your proposal.
Last updated: 6 January 2026
Catering
MakeAnEstimate.com
#
XXXXXXXX
Service
Catering
Date
10/01/2026
Catering
[1]GBP 0.00
[2]GBP 0.00
[3]GBP 0.00
TotalGBP 0.00
This is a real client-ready estimate PDF
Unlock Pro to export your own PDF
Create estimate → Export PDFGet Your Personalised Estimate
Create an estimate in the app, then export a client-ready PDF in Pro.
Most users upgrade to export a PDF
What to include in your Catering estimate
Detailed breakdown of menu items with per-person pricing and dietary accommodation options including vegetarian, vegan, and allergen-free alternatives
Service staff costs including waiters, bartenders, and kitchen assistants with clear hourly rates and minimum service periods
Equipment hire charges for items such as crockery, glassware, linens, marquees, and cooking equipment with delivery and collection fees
Additional services like bar setup, cake cutting, coffee stations, and late-night snacks with transparent pricing for each add-on
Clear terms and conditions covering payment schedules, cancellation policies, final guest number deadlines, and VAT calculations
Professional presentation with your company branding, contact details, estimate validity period, and space for client acceptance signature
Common mistakes to avoid
Failing to include VAT calculations or clearly state whether prices are inclusive or exclusive of the 20% standard rate
Not specifying minimum guest numbers, service periods, or travel charges for venues outside your standard delivery area
Omitting important details about dietary requirements, food safety certifications, and public liability insurance coverage
Creating vague pricing without itemised breakdowns, making it difficult for clients to understand what they're paying for and compare quotes
Catering
View Catering Pricing GuideRelated Estimate Templates
Ready to Create Your Estimate?
Use our free estimate generator to create professional, client-ready quotes in minutes.
Used to send professional estimates to clients