How Much Should I Charge for Catering?

Pricing catering services correctly is crucial for building a sustainable business whilst remaining competitive in the UK market. Getting your rates right ensures you cover costs, reflect the quality of your service, and position yourself appropriately against local competitors.

Last updated: 6 January 2026

Average Catering Pricing in 2026

Min

£8

→

Max

£85

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What Affects Catering Pricing?

  • 1Type of event and service level required (buffet, plated service, or canapé reception)
  • 2Number of guests and portion sizes per person
  • 3Menu complexity and dietary requirements (vegetarian, vegan, gluten-free options)
  • 4Location and travel distance from your kitchen base
  • 5Staffing requirements including chefs, servers, and event coordinators

What's Typically Included in a Catering Quote?

Food cost per person based on menu selection
Service staff wages and gratuities
Equipment hire (tables, chairs, crockery, glassware)
Transportation and delivery charges
Event coordination and planning fees

Example Catering Cost Breakdown

Catering

Three-course meal for 50 guests£1,250
Service staff (2 servers for 6 hours)£360
Equipment hire and setup£200
Delivery and collection within 20 miles£80
Total£1,890

Hourly vs Project-Based Catering Pricing

What's typically included in catering prices?

Most catering quotes include food preparation, basic serving equipment, and delivery. Additional services like waiting staff, premium tableware, or extended service hours are usually charged separately.

How far in advance should I book catering services?

For best availability and pricing, book at least 2-4 weeks in advance for smaller events, and 2-3 months for larger celebrations or during peak seasons like summer and Christmas.

Do caterers accommodate special dietary requirements?

Yes, most professional caterers can accommodate vegetarian, vegan, gluten-free, and other dietary needs. Discuss requirements early as this may affect pricing and menu options.

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