Estimate Template for Catering
Professional catering estimate templates are essential for winning clients and establishing credibility in the competitive US food service market. A well-structured estimate not only showcases your professionalism but also clearly communicates value, helping potential clients understand exactly what they're investing in for their special events.
Last updated: January 6, 2026
Catering
MakeAnEstimate.com
#
XXXXXXXX
Service
Catering
Date
1/10/2026
Catering
[1]USD 0.00
[2]USD 0.00
[3]USD 0.00
TotalUSD 0.00
This is a real client-ready estimate PDF
Unlock Pro to export your own PDF
Create estimate → Export PDFGet Your Personalized Estimate
Create an estimate in the app, then export a client-ready PDF in Pro.
Most users upgrade to export a PDF
What to include in your Catering estimate
Detailed menu breakdown with per-person pricing and total guest count calculations
Service staff requirements including servers, bartenders, and setup crew with hourly rates
Equipment and rental needs such as tables, chairs, linens, and serving equipment
Additional services like bar service, cake cutting, cleanup, and event coordination
Clear timeline showing setup, service duration, and breakdown schedules
Terms and conditions covering deposits, cancellation policies, and payment schedules
Common mistakes to avoid
Providing vague pricing without breaking down individual menu items and service components
Forgetting to include essential costs like service fees, gratuity, taxes, and delivery charges
Not specifying what happens with menu changes, guest count adjustments, or weather contingencies
Failing to clearly outline what's included versus additional charges for extras like linens or upgraded service
Catering
View Catering Pricing GuideRelated Estimate Templates
Ready to Create Your Estimate?
Use our free estimate generator to create professional, client-ready quotes in minutes.
Used to send professional estimates to clients